Purchase Ledger Clerk/Production Administrator

Purpose and Person Specification

The purpose of this role is to provide comprehensive and proactive purchase ledger maintenance and responsibility for accurate and timely administration of production paperwork.

Key Responsibilities

Purchase Ledger

• Receiving and saving purchase invoices

• Posting purchase invoices to Progress+ and Sage

• Maintaining purchase payments and paid invoice spreadsheets

• Saving paid purchase invoices

• Printing and reconciling supplier statements to Sage, chasing missing invoices

• Maintaining and posting credit card payments

• Scanning credit card statements and reconciling receipts

• Setting up of new suppliers onto Progress+ and Sage

• Track and manage 1099 contractors for year-end tax filings

• Collect and distribute incoming mail

• Providing administrative support to the Finance function including scanning and data analysis using Excel

• Maintenance and upkeep of Asset register

• Adherence to company Health and Safety procedures, and AS9100 procedures.

Production Administrator

• Close out and complete production paperwork

• Scan production paperwork and save all documentation

• Correct production issues on paperwork as needed

• Assist with monthly Stock Take reporting paperwork

• Develop a close working relationship with all members of the production team

• Work to company Quality standards (AS9100 requirements) and production tolerances by keeping full traceability of all materials and processes being carried out

• To undertake any other reasonable duties as requested

Skills and Ability

• Must have excellent communication and interpersonal skills to work with all levels internally and externally

• Must have flexibility and adaptability for changing workloads

• Must be able to read, write and speak English

• Attention to detail is a must

• Must have excellent organization and time-management skills

• Ability to operate Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

• Must be quality minded

• Must be able to extract pertinent information from billing documents

• Must be able to use standard office equipment

• Must have good ability for numerical and data entry

• Must have a high degree of confidentiality

• Must be able to use email professionally and frequently

• Must possess the ability to prioritise tasks and work under pressure

• Must be able to work independently, self-directed

• Must be able to work with a team

Work Environment/Essential Physical Demands

• Must be able to work weekends and overtime if required

• Must be able to sit and work at a computer up to 8 hours a day

• Must be able to walk/stand/ up to 3 hours a day

• Must be able to push/pull/lift to 15 lbs

• Must be able to use hands and fingers for fine manipulation and keyboarding as needed

• Must have good vision and auditory senses

• Must be able to follow all safety and company policies and procedures

• Must be able to wear all required PPE

• Must be able to work in a typical manufacturing environment on concrete floors

Attitude

• Passion for SHD Composite Materials Inc.

• Customer focused

• Friendly, flexible team player with a can-do-attitude with a flexible approach to changing business and meeting customer’s needs

• Quality first mindset

• Must take pride in being on-time and at work each day

Our employees are very important to us, and job satisfaction is of paramount importance.

SHD Composites is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. SHD Composites is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.