Business Unit Support

Responsible to: Group Financial Director

Responsible for: Administration Team

Work Times: 9:00am to 5:00pm (Monday to Friday).   A degree of flexibility will be needed at peak periods.              

Person Specification

In this role, you will provide administrative, operational and coordination support for SHD Group.

Key Responsibilities

• Working in accordance with Company Quality and Health & Safety procedures at all times

• Managing the smooth running of the Administration team

• Answering and distributing company phone calls

• Scanning and filing as required

• Ordering miscellaneous items on credit card, and on account

• Supporting the maintenance team with administrative tasks

• Assist with fleet car management

• Assist with company travel bookings

• Assist with company uniform

• Assist with visitor support onsite e.g. making drinks/lunches

• Manage meeting room calendars

• Support with environmental data reporting

• Manage visitor management system

• Manage key holder list

• Manage alarm fobs, reprogramming as required

• Manage external contracts, including phone, utility, security, printing and cleaning

• Support Directors with lease and insurance documentation, stored in an organised manner, and provide required information at renewals

• Manage offsite archiving

• Manage regular Premises Meetings

• Liaise with external IT support to ensure the smooth running of the IT network

• Manage IT/office equipment asset register

• Manage office, premises and IT budgets

• Manage new user setup with new user forms, setting up devices and access as required

• Procurement of IT devices/infrastructure and management of stock

• Monthly bill analysis for intercompany cross charging

• To undertake any other duties from time to time as can be reasonably requested by the company.

Skills and Ability

• Self-motivated and able to prioritize own workload

• High attention to detail

• Reliable, dependable and well organised

• Capable of working to agreed procedures, and to tight deadlines

• Ability to work under pressure

• Excellent written and verbal skills

• Experience of supervising and leading staff members

• IT literate with excellent knowledge of Word, Excel, PowerPoint & Publisher

Attitude

• Passion for SHD Composite Materials Ltd

• Friendly, flexible team player with a can-do-attitude

• Our employees are very important to us and job satisfaction is of paramount importance.